Executive Assistant Volunteer

Position Summary:

The Executive Assistant will support the Program and Family Coordinator in day to day program activities as well as develop and oversee Open Mind School’s marketing campaign.


Key Responsibilities:

  1. Collaborate with graphic designers to develop, prepare and produce brochures, e-mails, or flyers for specific program advertising
  2. Oversee the regular maintenance of social media to highlight programming updates and photos
  3. Create an effective marketing strategy that includes collaborating with local agencies, using social media and correspondence to highlight a specific program
  4. Collaborate with Program and Family Coordinator to plan Open Mind School events, create new programs (i.e. social skills group, tutoring, after school care, 1:1 support)
  5. Participate in community outreach initiatives
  6. Support Program and Family Coordinator with day to day program activities
  7. Send birthday cards to children within Open Mind School Programs
  8. Organize the office and curriculum files
  9. Copy, send, mail, pickup materials as needed
  10. Help with any assistant duties to the executive director

Skills & Qualifications:

  1. A minimum of being enrolled in an accredited undergraduate program
  2. Majoring in Marketing, Communications, Graphic Design, Psychology, or a related field
  3. Experience in marketing and/or graphic design is a plus
  4. Proficiency in social media (Twitter, Facebook, LinkedIn, WordPress)
  5. Ability to independently initiate projects and activities
  6. Able to work 5-10 hours per week
  7. Must have a friendly and professional speaking voice with strong phone etiquette skills
  8. Ability to work independently and as part of a team
  9. Excellent time-management skills with the ability to manage multiple projects and meet deadlines
  10. Excellent written and verbal communication
  11. Attentive to details
  12. Dedication, motivation, and commitment to the job at hand
  13. Minimum 1 year commitment


  1. Flexible schedule
  2. Affiliation with a groundbreaking nonprofit
  3. Opportunity to impact the lives of children in an inclusive setting
  4. Room to exercise creativity and design a unique marketing campaign